Formatting the Addenda Record.

 

 

To enter the addenda format, you will need to open a profile - whether a governmental agency or Vendor profile - the processes are identical.  For brevity, we will assume tax payments for agencies.

 

Either:
--Create a profile from the main menu Edit/Add > Profiles - TXP Gov't Agencies > Add New, or

--Open an existing profile from the main menu Edit/Add > Profiles - TXP Gov't Agencies > Edit/Listing > select the profile, and click 'Edit Record' on the sub-menu

 

Click on the tab 'Addenda Records - Child Support, Invoices and Tax Payments (TXP)', and then check the checkbox to activate this feature.

 

 

 

1. Deciding what is Static vs. Dynamic text in the Addenda record

Review the requirements of your vendor or governmental agency and decide what is static text and what text changes on each transaction.

For example, the format may call for

TXP*tax payer ID*Amount\

 

If you are only paying the agency on behalf of one tax payer, the tax payer ID is static.  In this example, everything prior to the amount would be static.

 

 
 
 
a. Enter static text

If your taxpayer ID is 651122334, you would type in the static part of the addenda line, which (so far) would look like:
TXP*651122334*T*\

 

 
b. Add tags for dynamic text

As the amount will vary on each transaction, insert the tag (including the brackets) for Amount:

TXP*651122334*T*[Amount]\

 

Note: The brackets are required, although the tag itself is case-insensitive.

 

 

c. What not to enter

ACH Universal will automatically take care of the leading '705', as well as any spaces and trace numbers following the addenda record.

 

 

Save your work, by clicking 'Save.