Typical payments to vendors and employee, and collections from customers - use Checking and Savings account transactions codes in the 20's and 30's.
|22||Credit||Checking Account Payments. Example: Payment to vendors.|
|27||Debit||Checking Account Collections. Example: Collections|
|32||Credit||Savings Account Payments: Example Payment to Employees|
|37||Debit||Savings Account Collections: Example Consumer collections|
In addition, there are codes for users who need to create Financial Institution General Ledger records with a transaction code of 41 - 49, and Loan Account records with transaction codes of 51 - 56.
Note: These codes are typically used internally within Financial Institutions and their processing partners, and should not be used unless specifically requested.
Just as there are multiple ways to import and manually add transactions into ACH Universal, there are just as many ways to indicate their Transaction Code. The methods below are not mutually exclusive and you can use any one or combination of methods.
Creating Transactions with:
If you want to manually enter in a record, from within the Home tab select Add a Record.
Note: if you are using a version prior to 2013. Select Edit/Add > Add a Record.
By selecting from the drop down list, the system will auto-select between 42/47 and 52/55. If you wish another code in the 40 or 50 series, you may key it in directly into the drop down list.
If you are using profiles, you may enter the G/L or Loan category from the drop down list. The system will auto-select between 42/47 and 52/55 for debits vs. credits.
Map the field containing your two digit transaction codes as 'ACH_Transaction_Code'.
Note: Remember that your Amount field should be positive amounts, as the sign designated by the Transaction Code will determine whether it is a debit or credit.
From within QuickBooks navigate to the Vendor, Employee or Customer profile that you want to to be General Ledger (40 series) or Loan (50 series).
In the CHK/SAV field, enter in either a 40 or 50. The system will auto-select between 42/47 and 52/55 for debits vs. credits.
As ACH Universal pulls the underlying banking information from the profile, these transactions will be compatible for 40 series and 50 series transactions as well.
Importing Profile Information
When you are importing profiles, you can specify the profile type. The allowable values (not case sensitive):
Checking: c, chk, checking, checkings, 0
Savings: s, sav, saving, savings, 1
General ledger: genledger, gl, g/l, g, 40
Loan: loan, loans, l (letter L), 50
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